When welcoming a client to a rental treatment room, one clear message can cover the appointment time, building and floor, and who to contact if they get lost. A map link is useful, but it should accompany an address and instructions for what happens after arrival.
This guide offers an adaptable message for therapists working around Roppongi who use a rental salon in Azabu-Juban. Check the venue’s entry rules and your own client booking conditions before sending it.
Six details to include
1. Date and time: include the arrival time and distinguish it from the session start if they differ.
2. Location: give the salon, building, floor and room number.
3. Route: share a checked map link and the relevant station exit.
4. On arrival: explain reception and whose appointment the client should mention.
5. Contact: say how to reach you if the client is lost or delayed.
6. Preparation: explain what to bring, changing arrangements and expected visit length.
First-visit message template
“Thank you for your booking, [client name].
Date: [date and day of week]
Please arrive: [time]; session starts at [time]
Service: [service], [minutes]; expected departure [time]
Venue: SALON by HOGUGU Azabu-Juban
4F, F Plaza, 1-3-8 Azabujuban, Minato-ku, Tokyo
A one-minute walk from Exit 7 of Azabu-Juban Station. Map: [checked map link]
On arrival: [reception instructions confirmed with the venue]. Your therapist is [name].
What to bring and changing: [instructions for your actual service]
If you are lost or running late, please contact [your contact details].
For changes and cancellations, please refer to [the agreed conditions and contact method]. We look forward to welcoming you.”
Replace every bracketed section with confirmed details. Do not send unverified reception instructions or placeholder contact details. Keep your client’s service booking conditions separate from the terms of your room rental.
Say Azabu-Juban clearly, even when the client is coming from Roppongi
If you describe your service as near Roppongi, still make the actual treatment address explicit. SALON by HOGUGU Azabu-Juban is at 4F, F Plaza, 1-3-8 Azabujuban, Minato-ku, Tokyo. Include Azabu-Juban Station and the building name.
Journey times from Roppongi depend on the starting point and transport. Avoid quoting an unverified walking time; help clients check a route from their own location. A correct map pin does not always explain the building entrance or floor.
Allow setup time before the client arrives
A client arriving at the exact start of your room booking may leave no time to prepare. Plan arrival after you can enter and check supplies, and allow for changing, cleanup and departure within the booking. See our room rental time planning guide.
Even where reception staff are available, do not assume they know every detail of your service or individual booking terms. Confirm the expected arrival, therapist’s name and reception process with the venue, then make your client message consistent with that arrangement.
A short reminder for the previous day
“We look forward to seeing you tomorrow, [date and day], at [arrival time] at SALON by HOGUGU in Azabu-Juban. The address is 4F, F Plaza, 1-3-8 Azabujuban. Please check the earlier message for full arrival details. If you are lost or delayed, contact [contact method].”
Before sending, check the date, venue and contact details. Avoid copying an old location or room arrangement from a previous appointment.
Frequently asked questions
Can I give the salon’s phone number as my booking contact?
First confirm which enquiries the facility can handle. Include your own contact for changes to your individual service bookings so responsibilities are clear.
Is a map link enough?
A building name, floor, arrival time and reception instructions make the visit easier to understand. Check that the address in your message matches the map.
Explore the Azabu-Juban rental salon
See the official rental salon guide for current conditions and facilities, and the equipment guide for what to prepare. For viewing or rental enquiries, message @salonbyhogugu on Instagram.
Facility information checked against the official rental guide on 19 October 2026. The templates are general examples: adapt them to your actual booking and the venue’s rules.
Treatment room rental enquiries in Azabu-Juban
Planning to work as an independent therapist around Azabu-Juban or Roppongi? Check the room options, equipment, fees and rental conditions before enquiring.
SALON by HOGUGU Azabu-Juban
Address: Room 401, F Plaza, 1-3-8 Azabujuban, Minato-ku, Tokyo 106-0045
Access: 1 minute on foot from Exit 7 of Azabu-Juban Station. Our salon is located in Azabu-Juban.
Tel: 03-6822-3789
View rental rooms, equipment and fees ｜ Open Google Maps
Ask about rental availability on Instagram
Please include your preferred date, time and service. Availability and applicable conditions will be confirmed in our reply.
